The ideal candidate will have practical patent prosecution experience, strong administrative and technical skills, sound judgment, and the ability to identify issues and move assignments forward. This role will work closely with attorneys, paralegals, and other members of the IP team to support efficient and accurate delivery of legal services.
UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit www.ubglaw.com. Our Business Begins With You®.
Responsibilities Include
- Provide patent prosecution and administrative support to attorneys and paralegals in the Intellectual Property Practice Group.
- Prepare USPTO forms and patent prosecution documents, including application data sheets, declarations, powers of attorney, assignments, information disclosure statements, office action response shells, issue fee documents, and other routine submissions.
- Assist with preparing and filing patent applications and prosecution documents through USPTO systems based on experience and team needs.
- Assist attorneys and paralegals with patent prosecution workloads, including document preparation, USPTO filings, client reporting, and matter follow-through, based on experience and team needs.
- Monitor attorney dockets in PATTSY, including international deadlines, coordinate with attorneys and paralegals regarding upcoming deadlines, and generate routine and special docket reports.
- Review and route incoming USPTO correspondence and other IP-related communications.
- Prepare and file Information Disclosure Statements (IDS), including compiling references and completing citation forms.
- Prepare, edit, format, and proofread client correspondence, foreign-associate communications, reports, legal documents, and other materials.
- Review routine prosecution documents and correspondence for completeness and accuracy and raise issues requiring attorney or paralegal attention.
- Maintain accurate electronic client and matter files in NetDocuments.
- Communicate professionally with clients, inventors, and foreign associates on prosecution communications, document routing, and instructions.
- Assist with time entry, billing, calendaring, scheduling, expense reimbursements, and other administrative responsibilities.
- Provide backup and additional support to the IP team as needed.
- Learn and adapt to evolving technology, systems, and processes used by the firm and the IP Practice Group.
Qualified Applicants Will Have
- At least four years of patent prosecution experience in a law firm or comparable legal environment.
- Working knowledge of U.S. patent prosecution procedures, documents, and terminology.
- Experience preparing USPTO forms and patent prosecution documents.
- Experience with USPTO Patent Center and Assignment Center.
- Experience with PATTSY or a comparable intellectual property docketing system preferred.
- Proficiency in Microsoft 365, particularly Outlook, Word, and Excel, as well as Adobe Acrobat.
- Experience with NetDocuments or a comparable document management system preferred.
- Demonstrated ability to think critically, exercise sound judgment, identify issues, and determine when escalation is appropriate.
- Ability to take ownership of assignments, anticipate routine next steps, and work effectively with limited direction.
- Comfort learning and adapting to new technology, systems, and processes.
- Strong attention to detail, proofreading, organizational, and communication skills.
- Ability to prioritize multiple assignments, meet deadlines, and work effectively both independently and as part of a team.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.
UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.